What are the benefits of Managed Print Services (MPS)?

Many businesses take advantage of Managed Print Services (MPS) to improve efficiency, reduce costs, go greener and ensure uninterrupted operation of their copiers, printers and scanners. But what is MPS exactly, and what are the real, tangible benefits?

Managed Print Services Explained

Managed print service specialists like Keeley Travis work with you to spec, supply, install and manage on an ongoing basis all the devices your business needs, whether it’s a single machine to a whole fleet.

It starts with recommending the right machine(s) based on your business’ individual needs, installing and setting up the devices, keeping software up to date, training your staff, monitoring usage and performance, providing maintenance and support and supplying consumables .

MPS is a true end to end service which brings with it a lot of benefits.

Improved Efficiency

Improving efficiency is a challenge for all businesses, across all departments and areas. Typically the biggest time wasters are the every day ones and this applies to printing as much as anything else.

MPS eliminates this by taking the everyday tasks associated with office printing away from your staff. Through cloud based technology, MPS ensures your machines are always running smoothly, quickly identifies issues, often before they cause a problem, and can even help in knowing when it’s time to upgrade to newer, faster machines, all based on your usage.

In terms of consumables, MPS monitors your ink usage, automatically sending out replacement cartridges just before they’re needed, ensuring you never run out and your staff aren’t constantly checking ink levels.

Reduced Cost

Improving efficiency is a superb time and money saver but it doesn’t tackle the direct costs of your printing needs.

Finding the money to buy one or more multi functional photocopiers is a real challenge, both for new businesses operating on limited income and for established businesses trying to manage cashflow effectively.

Managed Print Services can overcome this through a range of printer leasing options that reduce the initial cost, spreading it across several years and allowing you to budget far better. The same goes for updating outdated machines to protect your printing efficiency.

Then there’s the cost of ongoing maintenance – MPS reduces this too with cost effective, easily manageable service contracts that ensure your machines are always up and running, eliminating any nasty surprises.

Finally, there’s the actual cost of printing. With MPS you would typically pay-per-page with real time tracking of your usage. This not only allows your provider to ensure you never run out of ink, but that you’re never stocking too much.

With long term monitoring, MPS can help identify many improvements, including what you print, how you print, even where your printers are located on your premises to maximise space and save electricity.

Improved Productivity

By working with an MPS provider like Keeley Travis, you can identify the printing needs of individual departments so you can supply them only with the hardware they need, improving productivity.

For example, your accounts department is likely to want a high speed mono machine, whilst your marketing department may require a full colour machine. By specifying the right machines for the right jobs, your business will benefit from improved productivity immediately.

Going Greener

With all these usage improvements your environmental footprint will be reduce and your business will be operating far greener than before. With long term monitoring of your usage you can increase your environmental friendliness further by streamlining your ink usage and print requirements even more.

Improved Security

Security is a huge issue for businesses of all sizes and becomes more and more important with every passing year. MPS can ensure the security of your copiers and printers via a number of options, from printer sign-in procedures to specialist waste disposal and automated hard drive resets, all of which will reduce the risk of stolen documentation and external hacking of your systems.