SOLVED: The Big 5 office copier problems businesses face

There will come a time for most businesses when they recognise the need for an office copier, when they’ve outgrown desktop printers and scanners, when their printing output has become far too expensive. That’s the time they realise they need a multifunction device the whole office can use – and the time they discover the big five issues with sourcing and using the right photocopier(s).

Buying a photocopier is expensive

There’s no getting away from it; photocopiers cost a lot. At least £1,000 and up to nearly £10,000 depending on what you need from it in terms of quality and functionality. It’s a big outlay, especially for budding businesses who need the hardware but might not have the cash in the bank.

Fortunately, it’s possible to spread the cost with a lease. Typical options are three or five year terms, allowing you to pay for the copier with monthly payments, avoid a large expenditure up front and better manage your cashflow.

Thanks to our experience in copier leasing, Keeley Travis can offer a range of finance options which can bring the monthly payment down to as little as £22, depending, of course, on the hardware and term you choose.

We’ll also use our expertise to help you choose the right machine for your needs, rather than upsell you a copier that far exceeds your requirements.

Maintenance and repairs

Office copiers require regular maintenance to ensure they run at their best. And, as they’re technical pieces of kit, sometimes things can go wrong and repairs are needed. Both of these can prove costly – in engineer time and parts – and time consuming to arrange.

Keeley Travis can mitigate both the cost and time through a service contract. This guarantees regular servicing of your equipment by a fully qualified engineer, including the cost of any parts required, to ensure your copier runs smoothly.

In addition, should your copier malfunction or break outside of the scheduled maintenance, your service contract ensures an engineer will visit and repair quickly so you are back up and running with minimal delay.

Basically, it’s peace of mind.

Paper and ink usage

Cost and environmentally conscious businesses may be concerned about the amount of paper and ink used when running an office copier or three.

Your Keeley Travis service contract has you covered here too. Our monitoring software, installed on your copier, allows us to remotely monitor its usage which in turn allows us to automate your toner supply. Only when you’re running low will we send replacement cartridges so you don’t over spend or over stock – and the cost is included in your lease!

In addition, with our print management software we can help you reduce your printing costs by between 20 and 40% and ensure your paper usage is entirely neutral when it comes to the environment.

How?

It’s estimated that 8,000 pages printed is the equivalent of one tree. That’s why, through our software, for every 8,000 pages you print, a new tree will be planted on your behalf.

What could be better than that?

Security

Photocopiers can be a security risk. If they are not properly secured, sensitive documents can be copied and distributed without your knowledge.

With our expert set up and the software provided with Konica Minolta copiers this concern is completely alleviated. Our fully qualified engineers can put security protocols in place that suit exactly what you need, ensuring nothing is left to chance and documents won’t be viewed by anyone except those with permission.

Size and space

Sure, photocopiers aren’t small. But the overall footprint of Konica Minolta copiers is smaller than many other manufacturers and that’s why we’ve chosen to be an approved partner ahead of other copier suppliers.

And if space is really at a premium then there are desktop options available too!

So there you have it. The five main issues businesses can have with office copiers dealt with. Keeley Travis will help you spread the cost, ensure ongoing, expert support and maintenance, monitor your printing habits, reduce costs, help the environment and maintain security.

All for one low monthly payment. Are you ready to boost your business with a copier now?